Before You Fly: A Travel Advocate’s Guide to Accessible Adventures

By Sheila Smith,

Accessible Travel Advocate byctravel.com

Travel should be joyful, not stressful especially for those navigating mobility, sensory, or medical needs. Whether you're heading to a theme park, cruise port, or a long-awaited family reunion, planning ahead can make all the difference. As an accessible travel advocate and founder of Believe You Can Travel, I’ve helped hundreds of families prepare for meaningful, dignified journeys. This guide expands on our popular flyer with deeper tips and heartfelt encouragement.

Before You Travel: Set the Stage for Success

Start with clear communication. Let your airline, travel advisor (like byctravel!), and hotel know exactly what you need from mobility support to sensory accommodations. The more they know, the better they can serve you.

Checklist Highlights:

• Inform all travel providers of your accessibility needs

• Request wheelchair or mobility assistance for airport and boarding

• Secure TSA Cares support (1-855-787-2227 or online)

• Ask about seating preferences: aisle chairs, extra legroom, proximity to lavatories

• Check accessibility features at your destination airport and hotel

• Confirm service animal documentation is in order

Packing Preparation: Comfort, Safety, and Peace of Mind

Packing with intention means fewer surprises. Think beyond clothes what brings you comfort, calm, and confidence? What gives your child joy? What keeps your child entertained? Do not worry about others, this is about your comfort and joy.

Checklist Highlights:

• Medications in original containers with prescriptions or doctor’s note

• Clearly tagged mobility aids (wheelchair, cane, braces, etc.)

• Extra medical supplies in case of delay

• Snacks, water, and comfort items within reach

• Chargers for medical devices or portable batteries

• Sensory tools (noise-reducing headphones, sunglasses, fidgets)

Airport & Flight Tips: Advocate for Your Experience

Airports can be overwhelming — but with preparation and self-advocacy, you can move through them with ease and dignity.

Checklist Highlights:

• Arrive early and use pre-board if eligible

• Stay in contact with gate agents for coordinated assistance

• Allow time for restroom visits and security screening with assistive equipment

• Ask about quiet zones or sensory-friendly spaces if needed

• Keep emergency contacts and health info easily accessible

• Advocate for yourself your comfort matters!

At Your Destination: Rest, Recharge, and Rejoice

Once you arrive, give yourself permission to go at your own pace. You deserve joy, rest, and full access to every experience. This is your vacation, your dream, your time to be you.

Enjoy it!

Checklist Highlights:

• Confirm accessible transportation is ready (pre-book if needed)

• Notify hotel staff of access needs upon arrival

• Build in rest time every moment should feel magical, not rushed

Final Thoughts

Accessible travel isn’t just about ramps and roll-in showers..... it’s about respect, readiness, and radiant experiences. Whether you’re a seasoned traveler or planning your first big adventure, you deserve a journey that honors your needs and celebrates your spirit.

If you need help planning, advocating, or dreaming big, I’m here for you.

Visit byctravel.com or reach out directly because together we’ll make travel joyful again.

Sheila Smith

Accessible Travel Advocate

Autism Travel Professional

Mom, Sister, Advocate